.03 Institutional Policies and Responsibilities.

A. An institution shall establish written policies and procedures for transfer between public institutions that are consistent with this chapter.

B. The policies and procedures established under §A of this regulation shall address, at a minimum:

(1) Information sharing and communication between institutions;

(2) Availability of information to students and the public;

(3) Admission of transfer students to the institution;

(4) Admission of transfer students into specific academic programs;

(5) Number of credits that may transfer and the application of credits to program requirements;

(6) Transfer of general education courses and credits;

(7) Processes and standards for the evaluation of individual course equivalencies and credit for prior learning;

(8) Processes for the establishment of course transferability, including, but not limited to, Program Transfer Agreements and other articulation agreements;

(9) Process for individual students to request credit and course transfer; and

(10) The roles of the institutional transfer coordinator and other faculty and staff.

C. All policies and procedures established under this chapter shall ensure:

(1) Equitable treatment of non-transfer students, first-time students with advanced standing, and transfer students;

(2) That the evaluation of courses and credits for transfer maximizes the amount of credit awarded to a student;

(3) That students are not required to repeat equivalent coursework successfully completed at a sending institution; and

(4) That all information regarding transfer is available to other institutions, students, and the public.

D. Applicability of Policies to Students from Private and Out-of-State Institutions. Institutions are encouraged to use the standards set forth in Regulations .07—.11 of this chapter and the process set forth in Regulation .14D of this chapter to evaluate the transfer of courses and credits that were completed at a private or out-of-State institution of higher education.

E. Transfer Coordinators.

(1) An institution of higher education shall designate at least one transfer coordinator, who:

(a) Serves as a resource person to students seeking to transfer courses and credits;

(b) Is responsible for coordinating the application of the policies and procedures established under §A of this regulation; and

(c) Is responsible for overseeing the process in Regulation .14 of this chapter for the evaluation of student transfer requests.

(2) A transfer coordinator is not responsible for evaluating individual course equivalencies or credit for prior learning under Regulations .10 and .11 of this chapter.